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School Processes

Basic information for Research Staff in Share

8 October 2015

I thought I would gather some of the basic information that might be useful to you as researchers in SHARE. 

So, starting with:


There is both a clear policy and a form to apply for these (drop me a line for these, if you want them). Applications are considered, first of all, by the HoD (at a suitably quorate gathering). Approved applications are passed to the Research Committee, where they are considered under reserved business. Dissatisfaction with the process can be registered at any time by contacting the DoR or the HoS.  Ideally, all sabbatical applications should be before the Research Committee on the 11th of November (and thus will have to be submitted to Helen – with Dept. approval – a few days before this). We will continue to accept applications until the 1st of December, however.

Ongoing Mock REF

This will take place in Autumn. All research staff will need to assemble their available REF outputs. The college is taking 1-2  at 3*+ to be the benchmark for staff members at this stage in the REF cycle. All outputs will be subject to three internal peer reviews. Individual scores will be derived from the average of separate scores for originality, significance and rigor (based on the descriptions of these in the last REF).

How the Research Committee manages its money:

Personal Research Fund (PRF) – this year this is £500. You do not need to apply. You can purchase electronic equipment (that will remain the property of Cardiff University). All claims must go to Helen Szewczyk for coding and recording. DO NOT PUT THEM DIRECTLY INTO THE AHSS FINANCE BOX IN THE COMMON ROOM, as, if they are not coded, they will not be paid. All equipment purchases must go via ALED and then to Helen for coding. You PRF will revert to the research committee on the 1st of June of each financial year to facilitate the use of the funds before the end of the year.

Discretionary Awards there is £2000 available this year.

Seminar Fund – the seminar budget has already been allocated. There will be a SHARE distinguished research lecture later in the academic year (details to be announced)

How the Research Committee helps to manage you:

Personal Research Reporting

 ALL TEACHING AND RESEARCH STAFF will now submit a personal report to the research committee. The best way to approach this is to fill in the information as you go. This will help you with promotion applications. It will be submitted to the Research Committee on the 1st of May. The personal research report will address the following:

–      Publications

–       REF plans

–       Funding applications and grants received

–       Impact

–       Scholarly activities and honours

A form will be distributed in due course. I suggest that you consider creating a document with these headings and just adding content as you go.

How we help you as researchers at school level:

Funding Mentors

A team of funding mentors has been established. They are people with a proven track record of excellence in research funding (not, of course, the only people who we might describe in this way – if you would like to take on this role in relation to a funder not listed below, please do say). They are happy to help you frame an application to the funders listed below (many have had success with funders other than those listed, I might add).

Keir Waddington (Wellcome Trust)

Steve Mills (Heritage Lottery Fund)

Paul Nicholson (Heritage Lottery Fund)

Dave Wyatt (AHRC, Heritage Lottery Fund)

James Hegarty (AHRC)

Garthine Walker (AHRC and Leverhulme)

Kevin Passmore (British Academy and Leverhulme)

Alasdair Whittle (European Funding Council, European Commission)

Neil Sharples (Historic Scotland)

Dave Watkinson (ESRC)

Jacqui Mullvile (NERC)

Sophie Gilliat-Ray (ESRC, Private Donors)

Research Clinics

These are onehour news and discussion groups. There will be two of these per semester, but you only need to attend ONE.  One clinic is for early to mid career staff. The other is for mid to late career staff.  I leave it to the mid-careerers to self-define (face in whatever direction you please).

The clinics are listed in the SCHOOL CALENDAR (third version). The first one, which will be for early to mid-career staff, will be ON WENDESDAY THE 28th of OCTOBER 4-5pm room 2.28. The second one of this semester, for mid- to late-career staff, will be on the Wednesday 16th of December 4-5pm in room 2.28.

These will be relaxed and open talking shops with added news of college and U.K.-wide research funding initiatives (as well as inevitable REF chat). More than this, they will be a chance for shared discussion of research goals and activities, by which I mean the things we love to do.  If you have no funding track record, for example, these will help. If you have a solid-gold funding track record, but have never received more than half a million pounds in any single grant, then this is also the place to be. If you have an ongoing funding application and are looking for help and advice… you get the picture.

Meetings with DoR

 These have been oongoing in History. Ancient Historians and Archaeologists are next. Religionists will be last. These consist of, informal, one-hour meetings –with tea and biscuits– to discuss your research, impact, funding and – the love that dare not speak its name – promotion plans (if you so choose). The aim is a ‘fireside chat’. These meetings will be ongoing throughout my tenure (I mean by this that, once I get to the end, I will start again).

Unit of Assessment Leads

The ‘unit of assessment leads’ are the people charged with leading us into the next REF in specific subject areas (based on our units of assessment in the last REF). As the next REF takes shape and form, they will be able to help you with the ins and outs of the REF process and the university, college and school’s approach to REF preparation.

 Archaeology ­– Alasdair Whittle

History – Lloyd Bowen

Religious Studies – Sophie Gilliat-Ray

What the college can do for you:

Research and Impact Officers at College Level

Richard Bromiley – Humanities

Rachel Baker – Social Sciences

James Vilares – Impact

Bruce Etherington – ESRC Impact Acceleration Awards

They are all in the Cardiff email address book!

I hope this short digest helps you. I will add more bits and bobs as I think of them!

James Hegarty


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