{"id":5065,"date":"2024-11-21T15:50:13","date_gmt":"2024-11-21T15:50:13","guid":{"rendered":"https:\/\/blogs.cardiff.ac.uk\/LTAcademy\/?p=5065"},"modified":"2024-12-17T14:45:14","modified_gmt":"2024-12-17T14:45:14","slug":"making-lecture-captions-more-accessible","status":"publish","type":"post","link":"https:\/\/blogs.cardiff.ac.uk\/LTAcademy\/making-lecture-captions-more-accessible\/","title":{"rendered":"Making Lecture Captions More Accessible"},"content":{"rendered":"<h3>In this blog, Nan Zhang, a Learning Technologist at the Learning and Teaching Academy guides us through the process of making lecture captions more accessible.<\/h3>\n<h2>Introduction<\/h2>\n<p>In today\u2019s diverse learning environment, ensuring that all recorded materials\u00a0 are accessible to all students is more important than ever. Many students rely on these recordings for review, and for students with disabilities or those whose first language isn\u2019t English, accessibility features like closed captions are invaluable.<\/p>\n<p>Closed captions and subtitles don\u2019t just benefit students with hearing impairments &#8211; they also support those with learning difficulties, auditory processing challenges, and international students who might need extra language assistance. In this guide, we\u2019ll explore the tools available at Cardiff University to help you make your recorded lectures more inclusive for everyone.<\/p>\n<h2>Tools for Enabling Closed Captions<\/h2>\n<p>This guide covers how to enable closed captions using three commonly used platforms at Cardiff University:<\/p>\n<ul>\n<li><strong>Panopto<\/strong>: Panopto provides automatic captions through machine-generated transcription, with options to edit for accuracy.<\/li>\n<li><strong>Microsoft Teams<\/strong>: Teams offers live captioning during meetings, with captions available for review and download after the session.<\/li>\n<\/ul>\n<p>Each platform includes built-in tools that make adding captions easier, helping you to create accessible content with minimal effort.<\/p>\n<h2>Panopto Recordings<\/h2>\n<p>Panopto is one of the main tools at Cardiff University for recording in-person lectures and teaching activities. Its automatic speech recognition (ASR) feature generates captions for recordings, making it easy to enhance accessibility after a lecture.<\/p>\n<figure id=\"post-5066 media-5066\" class=\"image align-none\"><img decoding=\"async\" src=\"http:\/\/blogs.cardiff.ac.uk\/LTAcademy\/wp-content\/uploads\/sites\/286\/2024\/11\/Picture1.png\" alt=\"\" \/><\/figure>\n<ol>\n<li>Open your video in Panopto.<\/li>\n<li>Click \u201cEdit\u201d to access the video editor.<\/li>\n<li>Select \u201cCaptions\u201d from the left-hand menu.<\/li>\n<li>Choose \u201cImport captions\u201d from the \u201cCaptions\u201d pane.<\/li>\n<li>Review and edit the captions to improve accuracy. When you\u2019re happy with the edits, click \u201cPublish.\u201d<\/li>\n<\/ol>\n<p><strong>Pro Tip<\/strong>: Panopto\u2019s automatic captions are about 70-75% accurate, so it\u2019s a good idea to review and adjust the captions, especially for technical terms or names that the system may misinterpret.<\/p>\n<p>For more detailed guidance, check out these helpful resources:<\/p>\n<ul>\n<li><a href=\"https:\/\/howtovideos.hosted.panopto.com\/Panopto\/Pages\/Viewer.aspx?id=fb79840d-8022-4ee0-95fa-b1bf0167c9b6&amp;start=0\">Panopto How-To Video<\/a><\/li>\n<li><a href=\"https:\/\/support.panopto.com\/s\/article\/ASR-Generated-Captions\">Panopto Support Article<\/a><\/li>\n<\/ul>\n<h2>Microsoft Teams<\/h2>\n<p>Microsoft Teams provides live captions during meetings, which helps students follow along in real-time. After the meeting, captions are automatically generated for recorded sessions, which can be reviewed and downloaded.<\/p>\n<p>Enabling Live Captions During a Microsoft Teams Meeting:<\/p>\n<figure id=\"post-5067 media-5067\" class=\"image align-none\"><img decoding=\"async\" src=\"http:\/\/blogs.cardiff.ac.uk\/LTAcademy\/wp-content\/uploads\/sites\/286\/2024\/11\/Picture2.png\" alt=\"\" \/><\/figure>\n<ol>\n<li>During your meeting, click the three-dot \u201cMore Actions\u201d button at the top of the screen.<\/li>\n<li>Select <strong>\u201cTurn on live captions\u201d<\/strong> from the drop-down menu.<\/li>\n<li>Live captions will appear at the bottom of the screen, showing what\u2019s being said in real-time.<\/li>\n<\/ol>\n<p>Live captions are particularly useful for students who struggle to keep up with spoken content. While AI-generated, these captions can vary in accuracy depending on factors like accent and background noise.<\/p>\n<p>Enabling Captions for Recorded Meetings in Microsoft Teams:<\/p>\n<figure id=\"post-5068 media-5068\" class=\"image align-none\"><img loading=\"lazy\" decoding=\"async\" class=\"\" src=\"http:\/\/blogs.cardiff.ac.uk\/LTAcademy\/wp-content\/uploads\/sites\/286\/2024\/11\/Picture3.png\" alt=\"\" width=\"611\" height=\"387\" \/><\/figure>\n<ol>\n<li>Go to <strong>Microsoft Stream<\/strong> (where Teams recordings are stored).<\/li>\n<li>Select the meeting you want to caption.<\/li>\n<li>Next to the video, select \u201c<strong>Video Settings<\/strong>\u201d then \u201c<strong>Transcript and captions<\/strong>\u201d<\/li>\n<li>Click \u201c<strong>Generate<\/strong>\u201d<\/li>\n<li>You can download the transcript and review it for accuracy. Teams\u2019 AI captions typically reach around 80-85% accuracy, but you can manually correct any mistakes in Microsoft Stream.<\/li>\n<\/ol>\n<p>For more information, see the <a href=\"https:\/\/support.microsoft.com\/en-gb\/office\/use-live-captions-in-microsoft-teams-meetings-4be2d304-f675-4b57-8347-cbd000a21260\">Teams support article on using captions<\/a>.<\/p>\n<h2>Conclusion<\/h2>\n<p>Ensuring that recordings of lectures and other educational activities are accessible isn\u2019t just a matter of compliance; it\u2019s about fostering an inclusive learning environment where all students can succeed. By using tools like Panopto and Teams, and incorporating closed captions into your recordings, you\u2019re actively enhancing the learning experience for everyone.<\/p>\n<p>We encourage all staff to prioritise accessibility in their teaching materials. If you need further assistance, our <a href=\"https:\/\/intranet.cardiff.ac.uk\/staff\/supporting-your-work\/teach-and-support-students\/teach-and-assess-students\/learning-and-teaching-development\/digital-education-strategy\">Digital Education<\/a> and <a href=\"https:\/\/intranet.cardiff.ac.uk\/staff\/people-and-teams\/view\/58180-disability-and-dyslexia-service\">Student Disability Service<\/a> are here to help with any questions or training needs. Additionally, be sure to review our <a href=\"https:\/\/intranet.cardiff.ac.uk\/staff\/applications\/help\/panopto-help\/policy-for-recording-educational-activities\">Recording Educational Activities Policy<\/a> for further details on best practices and compliance<\/p>\n","protected":false},"excerpt":{"rendered":"In this blog, Nan Zhang, a Learning Technologist at the Learning and Teaching Academy guides us through the process of making lecture captions more accessible. 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